Secretary

The Secretary is the scribe of the Association and the custodian of its records, and shall work closely with the President regarding the administrative operation of the Association.  This role shall be elected for a two-year term of office. The Secretary will be responsible for the following:

• Record and keep in permanent form the minutes of all board and business meetings of the Association.
• Distribute a draft of the minutes to all Board Members within one week of the meeting for proofing and corrections.
• Make corrections to the minutes and, prior to the meeting, email the final copy of the minutes to each Board Member for final approval at the meeting.
• Distribute a copy of the previous year’s business meeting minutes to the members attending the business meeting at the conference. The previous year’s minutes need to be approved by the membership attending the business meeting at the conference.
• Keep a permanent copy of all minutes of the Association’s meetings and committee reports in an electronic format to be passed on to the incoming Secretary and Historian.